How To Use The Resume Management Software : resume management is a responsibility of the HR department. An effective resume is a necessity for any candidate to prove that he/she deserves the job post. All the job portals receive heavy lots of resumes every day out of which the competent ones are to be short listed and to be called for the further procedures.
Manually, it is not feasible to handle such a heavy lot of resumes effectively and the accuracy in short listing candidates was not possible manually. For the purpose of maintaining the precision resume management software is a must.
The times when outlook express was used as recruitment software have bygone. Outlook express does not provide all the add-ons that new Hr software can provide. For example using outlook express you can share your files over the network with other users, you cannot search for the attachments that you require.
The only option left to manage the resumes is through folders. You have to make folders for the rejected candidates, selected candidates, and so on. This process is handy when you have work on small scale that is in case of less number of candidates. But it becomes unmanageable when the list of candidates increases and you have to keep track of every candidate.
Moreover, using outlook express or email client as the parsing software is not feasible in every case because if you wish to interview a particular candidate on a scheduled date and if in case that candidate is not available and speaks to you regarding change of schedule, there is no option where you can save or record this information.
An option to these methods is using the Cv parsing software available in market recently. There are some of these softwares that need to be installed on each and every computer separately. These again can become tedious to use. Advancement in these resume management softwares is that provided by Web 2.0.
Web 2.0 provides an option wherein many people supply hr software as a service to the needful. For using this service all that the client needs is to have a web browser to surf on. You need to pay the monthly subscription fees to avail this service.
An effective resume management software has following features.
- It allows you to integrate your email system with the software.
- It has a built in resume parser to extract all the key features that you look for in a resume.
- It offers complete text based searching options.
- It provides you with an option of bulk mail or messages.
- It must provide you with the facility to import resumes from other sources.
- It must support all file formats.
- Last but not the least it should provide the client to manually upload the resume.
The online recruiting software when set properly gets connected to the mail server and automatically fetches for the data that is resumes and uploads them to your database. From this database you can carry on the further procedures for sorting the competent resumes, scheduling interviews and so on. You may also use the online screening tool, which automatically filters the eligible candidates and notifies them accordingly. Thus all these resume software has made it easy for the HR departments to select deserving candidates aptly.